National Property Consultancy
Surveying Executive, Commercial Property Management. Office Assets
Up to £45,000 + benefits. Depending on experience.
Location: London, Hybrid
My industry leading, sustainability focused client are looking for a talented Surveying Executive to join their Office Assets team in Central London. The Surveying Executive will work in support of the Surveying team and provide administrative and surveying support and back up on a day to day basis.
DAY TO DAY:
This role will see the Surveying executive provide property management to a selection of properties under the guidance and management of a Surveyor on behalf of the client taking on ownership, including responsibility for occupier applications, service charge budgeting and reporting.
- To provide administrative support to the Surveying team in partnership with the Building Consultancy Team where appropriate, support the completion of planned works, commission Long Term Asset Replacement Plans, permit to work systems, monitor PPMs to ensure buildings are managed proactively, responsibly and that the service charge budgets and property plans are fully aligned ensuring compliance with CDM Regulations and appropriate communication with client and occupiers.
- Monitoring statutory and internal compliance, instructing audits, assessments and specialist advice, aligning with service partners for control documents, log books and online management systems which form my client’s control environment including meeting company policies and procedures, RICS and ISO standards and any statutory and insurance timelines and escalation requirements
- Authorise and Review supplier payments including preparation and submission of funding requests to client
- Read, review and understand leases and documents, ensuring occupier compliance with obligations and expectations including maintenance, licences to assign, changes of use, alterations and applications from occupiers in accordance with the relevant legislative guidance and the PMA
- Engage with occupiers including implementation of Customer Experience frameworks for the buildings to improve occupier satisfaction and retention, occupier forums and meetings and placemaking and initiatives
- Support the surveying team with the smooth onboarding and offboarding or handovers of any new or outgoing instructions to relevant external parties including the management of any TUPE Processes with the People Team
- Provide Property Management leadership regarding all properties and portfolios under management including supporting asset management strategies, funding positions and client objectives in accordance with the PMA and other guidelines.
- Assist and complete various client and management reports as well as presenting said reports including Monthly, Quarterly and Management or Ad Hoc adhering to any legislative requirements including sustainability and health and safety
- Support the preparation service charge budgets, including explanatory guides and analyse and monitor year end and monthly service charge expenditure, including monitoring outgoing costs and budgetary control in accordance with RICS guidance and investigate, report or address any outstanding positions and backlogs
- Manage all allocated sites including regularly inspecting and recording your properties, appropriately monitor, report on, support and feedback to site teams and sample auditing your teams for condition, standards, and occupier compliance with covenants
- To ensure the relevant Property Management Systems is up to date and completing lease update forms and following through the process to ensure computer database is accurately updated to reflect the change
- Maintain control of void properties and non-recoverable invoices being sent to the client
- Working with the Client Leads to understand and work towards the client’s arrears strategy meeting service delivery expectations as well as the enforcement of any litigation in this regard
- Implement data collation services, technology and equipment to support each site including environmental management plans, invoice management and approval, risk management systems and utility metre readings
- Working with the Client Leads to understand and work towards the client’s objectives and develop strategies for each building meeting service delivery expectations as well as assist in any pitches for expanded or new work
- Monitoring statutory and internal compliance, including meeting company policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements
YOU:
- 1+ years of commercial property management experience
- Self Management including showing initiative, being proactive and meeting deadlines
- Embracing Change including Technology
- Engaging with the Big Picture
- Great service delivery including working in partnership with internal and external individuals and good communicating in written and verbally
- Achieving Results and Prioritise Work including attention to delivery to all stakeholders
- Innovative Solutions and Problem Solving
- Developing Self and Others and willing to Learn
- Interpersonal and Relationship skills capable of communicating at various levels including meetings with occupiers, client, supplier and wider stakeholders.
- Strong written and verbal communications including report writing
My client operates a hybrid work policy that allows employees to work from home and the office.
If you think the role above could be the next step on your surveying journey, please apply using the link.
If you’re looking for a role within Property Asset Management but interested in a different asset class or type of company, we’d still like to hear from you. Not all of our roles are advertised and often, my clients will want to speak to talented Surveyors.